General Settings - Kibo Documentation

General site settings are accessed at System > Settings > General, where you can switch between catalogs and sites that you are configuring in the header.

Watch: General Settings

Learn how to configure general system settings

Watch: General Settings

Learn how to configure general system settings

While General configurations are always displayed at the top of the page, other settings are separated into tabs as shown below. Note that some options, such as Storefront, may not be applicable for an OMS-only implementation that does not include eCommerce.

The General Settings page with a callout for the setting tabs

Note that changes to these settings may not immediately take effect when processing orders. It may take up to 15 minutes for updates to be reflected in the system while the cache refreshes.

General Site Settings

These settings at the top of the page are your fundamental site settings.

Setting Name	Description
Web Site Name	Contains the name of the site you are viewing, which you establish at System > Structure > Sites. Your site theme controls whether this value displays on your homepage, your invoices, and your packing slips. Editing the value in this field does not change the site name.
CDN Domain	Allows you to override the default subdomain for CDN-hosted content. For example, for SEO reasons you may prefer that the subdomain for your CDN content be cdn.yourSite.com instead of the default subdomain, which might be like cdn-tp1.Kibo eCommerce.com. By default, this feature is inactive. Contact your Kibo representative for information on enabling it.
Bust CDN Cache	Updates the URL for CDN content in order to force your storefront to display the latest version of files instead of versions that might be saved in cache. To enable the functionality of this button, your theme developer must complete the steps outlined in the Bust Cache topic.
Catalog	Populates automatically based on the selection you make at System > Structure > Sites. You cannot change this value.
Channel	Ties the site to the appropriate channel you establish on the Channels page. Refer to Channel Settings for more information about creating channels.
Time Zone	Controls which time zone Admin uses for events that record or require time-specific data.
Time Format	Controls how the Time zone value is expressed.

Email

The Email Settings allow you to configure default sender and reply-to settings, though they can be overridden at the individual email level. You cannot edit the formatting or content of emails in the Admin UI. Email templates are customized through the theme instead.

Setting Name	Description
Sender Email	When Kibo sends an automatic email, this is the address that appears as the sender.
Sender Email Alias	An alternate name for the sender email. For example, if your sender email is `support@yourCompany.com`, you might want to use an alias of `Customer Support`.
Reply-to Email	The email shoppers should use to reply to an automatically-generated email.
Bcc Email	An email to blind carbon copy anytime an automatic email is sent.

Then, emails are organized into the below topics that allow you to toggle any emails used across the Kibo Composable Commerce Platform. To override the sender and reply-to defaults for an email template, click the pencil icon next to that email’s toggle. Some emails, such as Subscriptions, may not be available if your implementation is not enabled for that feature.

Order Emails

The emails included in the Orders topic are:

Setting Name	Description
Confirmed	Sent to a customer upon successful creation of their order. Applies to all order types. Also known as an Order Confirmation email. You can toggle whether or not to Send on API request. If enabled, this email will only be sent when orders are created via API with `"isImport"=true`. If an order is created via the Admin UI or storefront, no email will be sent unless manually triggered by clicking Resend Email.
Shipped	This is a legacy email that should no longer be used by most KCCP implementations. Refer to the Shipment Confirmation email instead.
Cancelled	Sent to a customer when their order is placed in the Cancelled state. Applies to all order types.
Refund Created	Notifies the customer that a customer service representative or administrator has issued a refund on their order.
Item Substituted	Notifies the customer that an item in their order was automatically substituted. This setting is only available if that feature is enabled on your tenant.
Item Cancelled	Sent to a customer when an order item is cancelled because it exceeded the purchase limit quantity defined in your B2B Order Rules. This setting is only available if that feature is enabled on your tenant.

Returns Emails

The emails included in the Returns topic are:

Setting Name	Description
Created	Sent to the customer when a return has been created for their order.
Authorized	Sent to the customer when their return has been authorized.
Rejected	Notifies the customer that their return request has been rejected.
Updated	Notifies the customer that their return case is updated in some way.
Closed	Notifies the customer that their return has been completed and is now closed.

B2B Emails

The emails included in the B2B topic are:

Setting Name	Description
Account Requested	A confirmation email sent to a shopper who requested a B2B account when the request is submitted and their new account is placed into the Pending state for approval or rejection.
Account Denied	Sent to the owner of a pending B2B account when their account creation request is denied.
Account Inactive	Sent to the owner of a B2B account when the account is deactivated.
Quote Ready For Checkout	Sent when a B2B quote is moved into the Ready For Checkout state, meaning it has been approved by the seller and is ready for the buyer to turn into an order.
Quote In Review	A notification that a B2B quote has entered the In Review state and the seller should now be reviewing the quote that the buyer submitted.
Quote Expired	A notification that a B2B quote has reached its expiration date and moved into the Expired state, in which it can no longer be edited or purchased.
Welcome	Sent when a B2B account is created and approved.
Set/Reset Password	Triggered on account creation and approval for B2B shoppers, prompting them to create a password. Also triggered if the user opts to reset their password at a later point.

Shipment Emails

The emails included in the Shipment topic are:

Setting Name	Description
Shipment Confirmation	Sent to a customer when their order is placed in the Fulfilled state. Applies to all order types.
Order Pickup Ready	A BOPIS shipment enters the Ready for Customer Pickup state.
Ready for Delivery	Notifies the customer that their Delivery shipment is ready for delivery.
Partial Pickup Ready	Notifies the customer that part of their BOPIS or Curbside order is ready for pickup. Triggered when the fulfiller has processed the order and placed it into the Provide to Customer state.
Order Pickup Reminder	A reminder email sent a certain amount of time after a BOPIS or Curbside shipment has been waiting for customer pickup.
Transfer Created	Notifies a fulfiller that a new transfer shipment has been created so another fulfillment location can provide inventory for their BOPIS, Curbside, or Delivery order. The creation of this shipment is triggered when any transfer shipment is created, in comparison to Transfer Created on Inventory Reject which is triggered by a specific event in the Fulfiller UI.
Transfer Shipped	Notifies a fulfiller that another location has shipped the transfer shipment for their BOPIS, Curbside, or Delivery order.
Transfer Created on Inventory Reject	Notifies a fulfiller that a new transfer shipment has been created so another fulfillment location can provide inventory for their BOPIS, Curbside, or Delivery order. The creation of this shipment is only triggered when a transfer shipment is created from the Validate Stock step of the Fulfiller interface.
Shipment Backorder Date Changed	Sent to the customer when the release date of their backordered items has been updated.
Fulfillment Location Assigned	Sent to a fulfiller when a shipment is assigned to their location and is in the Ready state to be processed. Applies to all shipment types.
Curbside Ready	Notifies the customer that their entire Curbside order is ready for pickup. Triggered when the fulfiller has processed the order and placed it into the Provide to Customer state.
Partial Curbside Ready	Notifies the customer that part of their Curbside order is ready for pickup. Triggered when the fulfiller has processed the order and placed it into the Provide to Customer state.
Customer In Transit	Sent to the fulfiller when the customer indicates they are on their way to pick up their Curbside order.
Customer Arrived	Sent to the fulfiller when the customer indicates that they have arrived to pick up their Curbside order.
In Transit Confirmation	Sent to the customer when they indicate that they are on their way to the fulfillment location to pick up their Curbside order.
Delivery Date Updated	Notifies the customer that the expected delivery date of their Delivery shipment is changed.
Backorder	Notifies the customer that an item shipment has been placed into the Backorder state due to lack of inventory.
Item Cancelled	Sent to the customer when a line item is cancelled off of a shipment, or when a shipment is cancelled off the order.
Substitution - payment required	Sent when a product is substituted and additional payment needs to be collected from the customer due to a reprice.

Subscription Emails

The emails included in the Subscription topic are:

Setting Name	Description
Activated	Notifies the customer when a subscription is created, or when a paused subscription is reactivated.
Paused	Sent when a subscription is paused (meaning that orders will not be sent until it is reactivated).
Errored	Notifies the customer when a subscription has experienced an error.
Cancelled	Notifies the customer when a subscription is cancelled.
Next Order Date Updated	Sent when the next order date of a subscription has been changed.
Skip Next Order	Sent when the next subscription order will be skipped, meaning that shipments will continue with the next regular order date after the skipped date.
Subscription Order Reminder	Sent at least one day before a subscription is converted into a continuity order. The number of days that this email is sent in advance must be configured in the Subscription settings, or else the email will not be sent.
Frequency Updated for Subscription	Sent when the frequency of a subscription has been changed.
Payment Updated	Sent when the payment information on a subscription has been changed.
Shipping Info Updated	Sent when the shipping address or shipping method on a subscription is changed.
Item Added to Subscription	Sent when an item is added to an existing subscription.
Items in Subscription Cancelled	Notifies the customer that an item in a subscription has been cancelled.
Item Quantity Updated	Sent when the quantity of an item in a subscription is increased or decreased.
Subscription Paused Reminder	Sent periodically to remind the customer that they have a paused subscription that they can reactivate. The interval at which this recurring email is sent must be configured in the Subscription settings.
Subscription Pause Limit Reached	Sent when a subscription’s pause limit has been reached and the subscription will be automatically reactivated. The number of days that this email is sent in advance must be configured in the Subscription settings.

Miscellaneous Emails

The emails included in the Miscellaneous topic are:

Setting Name	Description
Back In Stock	Notifies a subscribed customer when a product in a catalog returns to a site’s active inventory after it is out of stock, or when a new product becomes available for the first time. Customers subscribe via a storefront widget for a particular product.
Gift Card Created	Sent to the customer when they purchase a digital gift card. This email provides them with a card number and PIN.
Gateway Gift Card Created	Sent to the customer when they purchase a gateway gift card and receive a card number and PIN.
Failure of Cancel Order	Sent as a notification when an automatic attempt to cancel an order is not able to be completed and requires manual cancellation. This is delivered to the recipient address indicated by the “replyToEmail” setting.
Digital Item Fulfilled	Sent to the customer when they purchase a digital item that is not a gift card or store credit.

Storefront

The Storefront tab is divided into groups of Storefront Features, Security, Google reCAPTCHA, and SEO configurations.

Storefront Features

The settings included in the Features topic are:

Setting Name	Description
Customer Wish List	Enables or disables the customer wish list feature on the storefront.
Address Validation	Enables or disables address validation during checkout. By default, this feature only supports US addresses. However, you can create a custom application to validate international addresses. See the Address Validator documentation for details about how to do this. If desired, you can also enable or disable whether to Allow Invalid Addresses.
Ship to Multiple Addresses	Enables shipping items in an order to multiple shipping addresses, using different shipping methods. Before enabling this feature, you must make changes to your theme. Refer to the Ship to Multiple Addresses topic for more information.

Security

The settings included in the Security topic are:

Setting Name	Description
Enforce Sitewide SSL	This setting enables secure communication across your entire site, using the SSL (Secure Socket Layer) security protocol. Every page on your site will display as an HTTPS page and contain an SSL certificate. Before enabling this feature: Ensure that you have purchased SSL certificates for your site and contacted your Kibo representative to apply them to your site (this is normally done when your site goes live).
Require Login to View Staging Site	Control whether visitors must log in before viewing the staged version of the site.
Require Login to View Live Site	Control whether visitors must log in before viewing the live version of the site.

Google reCAPTCHA

Enter a Site Key, Secret, and Validity Score requirement in this section’s provided fields before enabling reCAPTCHA:

Setting Name	Description
Enable Google ReCAPTCHA	Enforce reCAPTCHA validation when a user logs into their account.

SEO

In this section, you can provide a default image that will display when any other image is broken or not found, or upload your own robots.txt file:

Setting Name	Description
Upload File	Upload a `robots.txt` file to control how search engine crawlers access the site.
Substitute for Missing Images	Assigns an image to render in place of broken images and unspecified product images. If an image breaks on your site, or if a product does not have an image specified, shoppers see this image instead. Note: This image also displays in place of unspecified category images. However, most themes, including the Core theme, do not display category images by default. Instead themes are typically set up to add images to category pages using widgets. Therefore, this setting has no practical effect on category pages unless your theme developer has enabled category images.

Analytics Tools

In this tab, you can configure your Google Analytics settings and enter Google Account information.

Setting Name	Description
Enable Google Analytics on Your Storefront	Determines whether Google Analytics is being used on your storefront or not.
Enable Google Analytics eCommerce Transaction Tracking	Determines whether Google Analytics is being used to track eCommerce transactions or not.
Google User Account (UA#)	Your Google user account number.
Google Webmaster Tools	To connect to your Google account, you can choose the HTML file upload option and use this setting to upload the file Google provides.

Site

This section has a number of fulfillment configurations that will be applied across your entire site and its fulfillment locations.

Payment Capture Settings

This section configures auto capture, flexible auto capture, and payment ranking.

Setting Name	Description
Auto Capture	Toggle auto capture on or off, as well as set the auto capture interval. See Auto Capture for more information.
Force Capture on First Capture	When using auto capture, you can forcibly capture all shipments on an order (except for Backorder, Hold shipments) if any one shipment is ready for capture.
Flexible Auto Capture: Capture By	Select whether to capture based on shipment state or the shipment workflow, and then select the state or workflow step at which to perform the capture. If auto capture is enabled but no other configurations are set, then shipments will be captured upon fulfillment.
Force Auto Capture	Force auto capture after a certain number of days, or at a certain interval of minutes.
Payment/Refund Ranking	Rank payment methods and refund methods by preferred order of capturing and issuing refunds. See Payment Rankings for more information.

Backorder Settings

This section configures backorder jobs and defaults. Some fields may not be editable to admins.

Setting Name	Description
Backorder Job	Enable and set the job intervals for processing backorders.
Enable Partial Release	Enables partial release of backordered shipments by moving some items or quantities into a Ready shipment once any inventory is available. This allows you to then select either Release by Line Item or Release by Quantity. This is disabled by default.
Enable Payment Void and Reauth	If backorder jobs are enabled, then you can opt to void and reauth the payment when a backordered shipment is released. This is only available when releasing backordered shipments in full.
Job Interval	The frequency at which the job to release backorders runs. When Enable Early Release of Future Shipments is also on, both jobs run one after the other based on Backorder / Future Release Precedence settings
Default Backorder Days	Sets the number of days used to estimate when a backordered item will be available for customers. This is for informational purpose only and does not affect backorder processing and release. It is an optional field that can be used on the storefront to display an estimated backorder date. You can set Default Backorder days based on when you typically expect backordered inventory to become available.

Future Shipment Release Settings

This section configures the early release of Future shipments when current inventory becomes available at their assigned location before the scheduled future date.

Setting Name	Description
Enable Early Release of Future Shipments	Turns on the background job that releases Future shipments to Ready when current inventory at the shipment’s assigned location can cover them.
Enable Partial Release	Enables partial release of Future Ship to Home and Delivery shipments when full coverage is not available. This allows you to then select either Release by Line Item or Release by Quantity. BOPIS shipments are always released as a whole shipment. Disabled by default.
Backorder / Future Release Precedence	When both the Backorder job and the Early Release job are enabled, controls which job claims available current inventory first. Defaults to Backorder first.

Backorder And Future Shipment Release Settings

Return Settings

This section configures return defaults and preferences.

Setting Name	Description
Default Return Processing Fee	Set the default processing fee for returns shipped back by customers.
Return Shipping Address	Select the default fulfillment location to process returns shipped back by customers.
Display Refund to New Gift Card Selection	Enabling this will allow a customer service representative to select the option to refund a full amount to a new gift card.
Refund/Credit on Imported Orders	Enabling this will allow returns, refunds, and credits to be processed on orders that were imported in a completed state.
Refund Shipping and Handling	Determines whether shipping and handling fees are refunded with a return refund. If enabled, the option to refund shipping/handling will be checked by default when initiating the refund in the Admin and Fulfiller UIs. If disabled, the option will be unchecked by default in both UIs.
Update On Hand Inventory on Return Restock	Determines whether the available inventory at a location is incremented when a returned item is restocked. If disabled, the restock action can be initiated but inventory will not be updated.

Fulfillment Settings

This section determines default rejection actions, whether to enable shipment edits, and pickup reminder jobs.

Setting Name	Description
Action on BOPIS/STH-C reject	Select whether items rejected during customer pickup or STH consolidation should be cancelled or sent to Customer Care. The default is cancelled.
Edit Data on Shipment	Enable this to allow users to edit unit prices on shipment items in the Fulfiller UI.
Shipment on Hold	Enable this if you want to release shipment with Hold Status. Held shipments can be released in two ways: Manual Release – When enabled, the Release & Fulfill button appears on the Order Admin UI → Shipment tab, allowing users to manually release a held shipment. Automatic Release – When enabled and configured with a job interval, Kibo jobs run in the background at the specified frequency. During each run, the system checks for held shipments where the release date is equal to or earlier than the current date and automatically releases them.
Pickup Reminder Job	Enable and set the job intervals for sending pickup reminders. These may not be editable to admins.
Enable Configurable Shipment Release	Enable this if you want to configure how long after order submission shipments are created. Otherwise, shipments will be immediately created by default.
Refresh Pricing on Order Edit	Enable this if you have an Order Management with Catalog implementation and want to modify repricing behavior when edits are being done to orders in Pending Shipment status. This is disabled by default and requires Enable Configurable Shipment Release to be enabled as well.
Create Shipments _ Minutes After Order Submit	Determines how long after order submission shipments are created. If the Enable Configurable Shipment Release toggle is enabled, then this option is required. It can be any number from 1-7200. This is only available when Configurable Shipment Release is enabled but B2B Order Rules is not enabled.
Release Orders _ Minutes After Order Submit	Determines how long after order submission orders are released for shipment creation. This is only available when both Configurable Shipment Release and B2B Order Rules are enabled, and replaces the Create Shipments option listed above. This setting will be used to release all B2B orders, whether or not you have rules configured.
Reserve Inventory when Order Status is PendingShipment	Enable this if you want to reserve inventory when the order is in the Pending Shipment status. If disabled, then inventory will not be reserved until the order’s shipments are created. This requires the Enable Configurable Shipment Release toggle to be enabled.
B2B Order Rules	Enable this if you want to release B2B orders based on account priority and/or enforce purchase limits on them. The following two order release options will only be available if this toggle is activated.
Manually Release Orders	Enable this if you want to manually release B2B orders. This is the default behavior.
Automatically Release Orders Every _ Minutes	Enable this if you want the system to automatically release B2B orders at a given frequency instead of manually.
Retain Flat Rate Per Order	Enable this if you want to charge shoppers a custom flat rate shipping fee. This is disabled by default. The custom rate amount is configured as part of Shipping Carrier settings.
Reprice on Substitution	Enables repricing when a product is substituted during fulfillment.

Transfer Settings

This section allows you to enable BOPIS transfers and Consolidation.

Setting Name	Description
BOPIS Transfer	Enable BOPIS Transfer to allow locations to provide each other with missing inventory for customer pickup. Select defaults for transfer shipment creation, default transfer shipping methods, and whether shipment items should be cancelled if the parent shipment is.
Always Create BOPIS Transfer Shipments	Enabling this will allow creation of a transfer shipment regardless of inventory availability.
Cancel Transfer Shipment/Item	Enabling this will cancel transfer shipments or items when a cancellation occurs on the parent BOPIS shipment or item. You can also restrict selected cancellation steps for the fulfillment process.
Ship to Home Consolidation	Enabling this will allow consolidation of STH shipments (STH-C) via transfers. You can select a default shipping method for STH transfers.
Delivery Consolidation	Enabling this will allow consolidation of Delivery shipments via transfers. You can select a default shipping method for Delivery transfers.
Multiple Consolidation	When enabled, Order Routing will use multiple consolidation locations if there are no single consolidation locations appropriate for an order and Force Consolidation is not enabled to handle that scenario instead. This is disabled by default. Two instances of this setting are displayed under Ship to Home Consolidation and Delivery Consolidation, allowing you to configure separate behavior for each of those fulfillment methods.
Allow Partial Fulfillment	Enabling this will allow you to ship items separately when some of the quantity in a shipment is available at the consolidation location, while the remaining quantity is pending transfer to the location. In this case, available items will be moved to a new shipment that can immediately proceed with fulfillment. The transfer items will remain in the original Waiting for Transfer shipment until they arrive. Two instances of this setting are displayed under Ship to Home Consolidation and Delivery Consolidation, allowing you to configure separate behavior for each of those fulfillment methods.
Cancel Transfer Shipment/Item	Enabling this will cancel transfer shipments or items when a cancellation occurs on the parent shipment or item. You can also restrict selected cancellation steps for the fulfillment process. Two instances of this setting are displayed under Ship to Home Consolidation and Delivery Consolidation, allowing you to configure separate behavior for each of those fulfillment methods.
Force Consolidation with 0 Inventory at Consolidation Location	Enabling this will consolidate shipments even when there is no inventory at any consolidation-enabled location. If enabled and there is inventory at transfer locations, then transfers will be created to be consolidated at a location with no inventory (either a specified location or the location determined to have the shortest distance from the customer). Two instances of this setting are displayed under Ship to Home Consolidation and Delivery Consolidation, allowing you to configure separate behavior for each of those fulfillment methods.

Inventory Settings

This section allows you to enable how inventory is managed.

Setting Name	Description
Allocate Inventory for Orders in Pending Review Status	By default, this setting is disabled and shipments are not created until an order is accepted. However, enabling this setting will create shipments for Pending Review orders and reserve inventory for them. These will be blocked from fulfillment in the Fulfiller UI until the order is accepted. If the order or shipments are cancelled, the inventory will be deallocated.
Future Inventory Enabled to Allocate to	Enables Future Available to Promise Inventory, and allows you to set a Future Date Limit and Future Date Unit. See the Future Inventory documentation for more details.
Location Fulfillment Types	Select “In Store Pick Up” or “Direct Ship” to look for BOPIS and/or STH fulfillment types when checking inventory availability on the location filter in the Search and Category pages with the Real-Time Inventory Service. If nothing is selected, these pages will reference In Store Pick Up inventory levels by default.

Tax Settings

This section determines what tax adjustments are allowed in the Order Admin.

Setting Name	Description
Disable Tax and Duty Adjustments	Restricts Admin UI users from making tax and duty adjustments (including item, handling, and shipping tax) on all orders across all sites.

Other Settings

This section includes other miscellaneous settings.

Setting Name	Description
Apply Line Item Discounts on External Pricing	Determines whether or not to apply line item discounts to order items using external pricing (or when a CSR manually overrides the unit price). This is disabled by default.

Subscriptions

In this tab, you can determine preferences for subscription continuity orders and other actions.

Setting Name	Description
Order Now Resets Next Order Date	Toggle whether performing the Order Now action updates the subscription’s next order date. If enabled, the next order date will be reset based on the current date and frequency. If disabled, the next order date that already exists will remain unchanged. This is enabled by default.
Apply Latest Item Price on Continuity Order	When enabled, item pricing data will be refreshed to update the continuity order total when enabling and creating a continuity order, updating the next order, or placing a full order immediately. This is disabled by default.
Apply Best Price on Continuity Order	When enabled, the system will compare the continuity order total with the original subscription total whenever creating a continuity order, updating the next order, or placing a full order immediately. Whichever is lowest will be applied to the continuity order. This is disabled by default, and can be used either by itself or in combination with Apply Latest Item Price on Continuity Order to make a comparison using the most up-to-date pricing information.
Create Continuity Order _ Days Before Next Order Date	Enter an integer to create continuity orders that number of days before the next order date. If nothing is set, continuity orders will be created on the next order date.
Pause Subscription for _ Continuity Orders	Enter an integer to set a limit for how long a subscription can be paused. The subscription will be automatically reactivated after the set number of continuity orders have passed.
Update Next Order Date Up to _ Days From Existing Next Order Date	If next order date is manually updated, it can be set as far as the configured days from the current next order date. For example, if the date is August 24 and the next order date is September 2, and this configuration is set to 7 days, the next order cannot be changed to any date later than September 9.
Skip Subscription _ Times	Enter an integer to limit the amount of times a subscription may be skipped. The ability to skip a continuity order will be disabled once that amount of skips has been made in a row. When this happens, a continuity order must be placed before the subscription can be skipped again.
Allow Order All or Partial Items Now Once Every _ Days	After ordering either all or partial items now, both of these actions will be restricted for the configured number of days. This must be an integer greater than 0.
Send Subscription Reminder _ Days Before Next Order	Enter an integer to determine how many days in advance the subscription order reminder email will be sent to customers. This email template must also be enabled in the Email settings above.
Send Email _ Days Before Paused Subscription is Re-Activated	Enter an integer to determine how many days in advance the subscription paused limit reached email will be sent to customers. This email template must also be enabled in the Email settings above.
Send Email Reminder Every _ Days for Paused Subscriptions	Enter an integer to determine the interval at which the subscription paused reminder email is sent to the customer, informing them that they have a paused subscription they can reactivate. This email template must also be enabled in the Email settings above.

B2B

This section contains settings for B2B Wholesale OMS — Kibo’s wholesale distribution order management capabilities. These settings are available only for tenants with the B2B Wholesale OMS feature enabled. Contact Kibo Support to enable this capability.

Note: Changes to these settings take effect on the next Orchestrator pass after saving. An in-progress pass is never interrupted by a configuration change.

Inventory Balancing & Reservations

The Inventory Balancing & Reservations section configures the Orchestrator — a coordinated scheduler that runs Kibo’s B2B inventory maintenance jobs in a fixed, defined sequence on every pass. Rather than managing each job separately, the Orchestrator gives operators a single configuration surface that runs all enabled jobs in the correct order every time. On every scheduled Orchestrator pass, the enabled jobs run in the following fixed order:

Order	Job	Purpose
1	Allocation Rebalancer	Detects supply and demand change events and rebalances future shipments and backorder queues in response. See Allocation Rebalancer.
2	Reservation Rebalancer	Re-Secures soft reservations on Call-Off Orders when supply changes affect already-reserved inventory. See Reservation Rebalancer.
3	Reservations Job	Soft-allocates inventory against Call-Off Orders in Hold or Partially Reserved status, based on configured Reservation Rules. See Reservations.

Disabled jobs are skipped without affecting the relative order of the remaining jobs. All three jobs default to Disabled on first setup.

Note: The fixed order applies to the scheduled Orchestrator pass in Automatic run mode — on every pass, the enabled jobs execute in this sequence within a single run. In Manual run mode there is no scheduled pass: each job is triggered individually on demand and runs only its own capability. See Run Mode and Schedule below.

Run Mode and Schedule

The Run Mode setting governs the entire Orchestrator pass. It applies to all three jobs together — you cannot set different run modes for individual jobs. The per-job toggles below control whether a job participates in a pass; Run Mode controls when passes happen.

Setting	Description
Run Mode	Controls when the Orchestrator pass runs: Automatic (recurring schedule) or Manual (on demand only). See the mode descriptions below.
Run Every	Enabled only when Run Mode is Automatic. Enter a positive integer greater than 1 and select a unit — Minutes, Hours, or Days — to define the recurring interval. For example, enter `4` and select Hours to run the pass every 4 hours. No automatic run occurs until a valid interval is entered and saved. A value of 0 or 1 is not accepted.

Automatic — runs on a recurring schedule. The Orchestrator starts a pass automatically at every Run Every interval, and each pass executes every enabled job in the fixed order. On-demand triggering is unavailable in this mode: the Run Rebalancer buttons are hidden, and on-demand trigger requests are rejected. Manual — runs on demand only. No pass runs automatically; the recurring schedule is suspended for all three jobs. Each capability is triggered individually, and each trigger runs only its own capability — it never chains into the other jobs:

Allocation Rebalancer — click Run Rebalancer on the Allocation Rebalancer UI page.
Reservation Rebalancer — click Run Rebalancer on the Reservation Rebalancer UI page.
Reservations Job — click Run Reservation Rules in the Reservation Rules UI

To run more than one capability, trigger each one individually. A Run Rebalancer button appears only when Run Mode is Manual and that rebalancer is toggled on in these settings.

Note: In the Rebalancer Run Audit page, runs started by the Automatic schedule are labeled Scheduled, and operator-triggered runs are labeled Manual (the Run Mode filter offers All / Scheduled / Manual). “Scheduled” and “Automatic” refer to the same recurring schedule configured here.

Allocation Rebalancer

Toggle Allocation Rebalancer on to enable this job and reveal its sub-settings. When enabled, the Allocation Rebalancer detects supply and demand change events and automatically rebalances future shipments and backorder queues in response. See Allocation Rebalancer for a full description of how this job works.

Important: If the Backorder Job (configured in Backorder Settings under the Site tab) is also enabled while the Allocation Rebalancer is enabled, the system displays a conflict warning. Only one should be active at a time to avoid duplicate backorder processing.

Backorder Shipments These settings govern how the Allocation Rebalancer processes backorder shipments during a rebalancing pass.

Setting	Description
Allow Partial Release	When enabled, the Allocation Rebalancer can release a backorder shipment partially — moving only the available quantity or available line items into a Ready/Future shipment rather than waiting for the full shipment quantity to be satisfiable. Disabled by default.
Partial Release Type	Visible only when Allow Partial Release is enabled. Select By Line Item to release complete line items when their full quantity is available, or By Quantity to release whatever quantity is available for each line item regardless of whether the full line quantity is met.
Use Current Inventory	When enabled, the Allocation Rebalancer considers current on-hand inventory in addition to future incoming inventory when releasing backorder shipments. Disabled by default.
Use Future Inventory Before Current	Visible only when Use Current Inventory is enabled. When enabled, future incoming inventory is consumed before Current on-hand inventory when releasing backorder shipments. When Use Current Inventory is off, this setting is hidden and not applied.

Future Shipments Future shipment rebalancing behavior is determined by your Order Routing configuration and your configured Future Shipment Rules. There are no additional settings for future shipments within the Orchestrator.

Reservation Rebalancer

Toggle Reservation Rebalancer ON to enable this job and reveal its sub-settings(ship Date Buffer). When enabled, the Reservation Rebalancer detects supply and demand change events and re-secures impacted reservations in response. See Reservation Rebalancer for a full description of how this job works. Ship Date Setting: Ship Date Buffer is a hard, engine-enforced guarantee that supply may only be stolen from a Call-Off Order whose ship date is strictly later than the Seeker’s ship date, by at least the configured Ship-Date Buffer (in days).

Reservations Job

Toggle Reservations Job on to enable this job and reveal its sub-settings. When enabled, the Reservations Job runs as the final step in the Orchestrator sequence, soft-allocating inventory against Call-Off Orders in Hold or Partially Reserved status based on your configured Reservation Rules. See Reservations for a full description of how this job works.

Setting	Description
Use Current Inventory	When enabled, the Reservations Job considers current on-hand inventory in addition to future incoming inventory when soft-allocating against Call-Off Orders. Disabled by default.
Use Future Inventory Before Current	Visible only when Use Current Inventory is enabled. When enabled, future incoming inventory is consumed before Current on-hand inventory when satisfying a reservation. When Use Current Inventory is off, this setting is hidden and not applied.

Watch: General Settings

Watch: General Settings

​General Site Settings

​Email

​Order Emails

​Returns Emails

​B2B Emails

​Shipment Emails

​Subscription Emails

​Miscellaneous Emails

​Storefront

​Storefront Features

​Security

​Google reCAPTCHA

​SEO

​Analytics Tools

​Site

​Payment Capture Settings

​Backorder Settings

​Future Shipment Release Settings

​Return Settings

​Fulfillment Settings

​Transfer Settings

​Inventory Settings

​Tax Settings

​Other Settings

​Subscriptions

​B2B

​Inventory Balancing & Reservations

​Run Mode and Schedule

​Allocation Rebalancer

​Reservation Rebalancer

​Reservations Job

General Site Settings

Email

Order Emails

Returns Emails

B2B Emails

Shipment Emails

Subscription Emails

Miscellaneous Emails

Storefront

Storefront Features

Security

Google reCAPTCHA

SEO

Analytics Tools

Site

Payment Capture Settings

Backorder Settings

Future Shipment Release Settings

Return Settings

Fulfillment Settings

Transfer Settings

Inventory Settings

Tax Settings

Other Settings

Subscriptions

B2B

Inventory Balancing & Reservations

Run Mode and Schedule

Allocation Rebalancer

Reservation Rebalancer

Reservations Job