Future Inventory

• Available to Promise = Available + Future

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Enable Future Inventory

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Enable for Site

1. Go to System > Settings > General.
2. In the Site section, locate the Future Inventory Settings.
3. Toggle Future Inventory Enabled to Allocate to on.
4. Set the Future Date Limit you want to consider future inventory for. Only the amount within this date limit will be calculated into the quantity available to promise.
   • For example, if you have a view of inventory for 12 weeks from the current time then you can choose to allocate future inventory for just the next 4 weeks.
5. Set the Future Date Unit. This can be days, weeks, or months.
6. Click Save.

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Enable for Products

1. Go to System > Schema > Product Attributes.
2. Click Create New Attribute and configure a new property called “future-inventory-enabled” with a Yes/No input type. See the Property Attributes documentation for more details about creating attributes.
3. Go to System > Schema > Product Types.
4. Select a product type or create a new product type.
   • Note that this functionality is only supported for product types with the Standard Product, Configurable Product with Options, or Bundle Components usage.
5. In the Properties section, click Add and then select the future-inventory-enabled attribute.
6. Set the Display Group to “Storefront Details.”
7. Click Done and then save the product type.
8. Go to Main > Catalog > Products.
9. Select a product of the appropriate product type or create a new one.
10. In the Properties section, set future-inventory-enabled to true. It is false by default. If you selected a product type of Configurable Product with Options, this will only be set on the base product and then inherited by all product variants.
11. Click Save.

"properties": [
  {
    "attributeFQN": "tenant~future-inventory-enabled",
    "name": "Future Inventory Enabled",
    "dataType": "Bool",
    "isMultiValue": false,
    "values": [
      {
        "value": true
      }
    ]
  }
],

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Future Inventory Settings

1. Go to Main > Supply > Inventory > Inventory Settings.
2. In the Future Inventory section, configure the following settings:

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Suppress Automatic Conversion

• Kibo does not add on-hand inventory from the future record on its expected date. On-hand inventory arrives only through your inventory feed.
• The future inventory record is retired on its expected date so it no longer counts toward future available-to-promise and cannot double-count against feed-supplied current inventory.
• Associated Future shipments still move to Ready on the expected date. If your inventory feed has not yet reported the stock, the shipment is anchored in place: it is not rerouted, and it automatically allocates the stock as soon as your feed adds it. No new order can take that stock in the meantime.
• If your feed never reports the stock, the shipment remains anchored indefinitely.

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Enable Future Shipments Release

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Set Future Inventory Records

• If both an External ID and Delivery Date are provided: If a record for that ID already exists, then the existing delivery date and quantity will be updated to the new values. If one does not exist, a new record will be created.
• If only an External ID is provided: If a record for that ID already exists, the quantity will be updated. If one does not exist, then it will return an error. If you want to create a new record, you must provide both the ID and a delivery date.

• If a Delivery Date is provided: If a record for that delivery date already exists, the quantity will be updated. If one does not exist, then a new record is created.

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File Import

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Inventory APIs

{
    "locationCode": "1",
    "items": [
        {
            "partNumber": "part01",
            "upc": "example123",
            "sku": "example124",
            "ltd": 0,
            "floor": 0,
            "quantity": 20,
            "safetyStock": 0,
            "retailPrice": 1.99,
            "currencyID": 1,
            "deliveryDate": "2024-03-26T19:59:00+0000",
            "externalID": "exampleExternalID"
        }
    ]
}

{
    "type": "ANY",
    "items": [
        {
            "upc": "exampleProduct",
            "partNumber": "exampleProduct",
            "sku": "exampleProduct",
            "quantity": 0
        }
    ],
    "includeAttributes": true,
    "includeNegativeInventory": true,
    "includeFutureInventory": true,
    "includeNegativeFutureInventory": true,
    "externalID": "exampleExternalID"
}

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Orders with Future Inventory

• BOPIS: Earliest available date at the selected BOPIS location.
• STH: Order Routing will look for the earliest available date across locations.

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Cart and Checkout Behavior

• Items will not be considered Out of Stock if the total quantity can be satisfied by current and future inventory. They will only be Out of Stock if the sum of current and future inventory is less than the requested quantity.
• Backorderable items will not be placed into Backorder if the total quantity can be satisfied by current and future inventory. They will only be backordered if the sum of current and future inventory is less than the requested quantity.
• If the order includes reservation items, inventory can be reserved at a location as long as the sum of its available and future inventory meets the requested quantity. When the quantity in the cart is updated, then the reserved inventory will be deallocated or allocated as needed. (For BOPIS, the system will attempt to provide any needed inventory from the current stock at transfer locations first. If transfers are not enabled or there are no locations with current inventory, then the system will reserve from the pickup location’s future inventory.)

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Shipment Behavior

• If a future inventory record changes to a different delivery date, associated shipments will automatically update to match the new date (as long as it is not beyond the Future Date Limit). If only some shipment items change dates or the items change to two different dates, then the shipment is split based on those dates.
• If a future inventory record changes to a delivery date beyond the Future Date Limit setting, then those items on STH shipments are reassigned.
• If a future inventory record changes to a delivery date beyond the Future Date Limit setting, then those items on BOPIS shipments will be backordered. If any items in the shipment are not backorderable, then the shipment is split and those items will either be cancelled or sent to Customer Care (depending on your Action on BOPIS Reject site setting).
• If future inventory records change to a quantity of either 0 or an amount less than the required quantity on a shipment, then the unavailable quantity is turned into pending items on that shipment and will be allocated whenever inventory is available again. If the entire future inventory record (purchase order) is deleted while shipments are already allocated to it, the system automatically triggers the same reassignment process — see Cancelling a Future Inventory Purchase Order below.
• Cancelling a Future Inventory Purchase Order. If a purchase order (PO) that was represented as a future inventory record needs to be cancelled, you can delete that future inventory record via the API. The system handles this differently depending on whether any shipments were already allocated against that PO. If no shipments are allocated to the PO: Deleting the future inventory record removes it silently. No shipments are affected and no further action is taken. If shipments are already allocated to the PO: Deleting the future inventory record triggers automatic reassignment for all affected shipments. The system identifies which shipment lines were allocated against that PO and enters them into the standard reassignment flow — the same process that runs when inventory becomes unavailable for any other reason. You do not need to manually reassign these shipments. The reassignment flow applies to STH (Ship to Home) and Delivery shipments. For BOPIS shipments allocated to a cancelled PO, items will be backordered if backorder is enabled for that product, or split and cancelled/sent to Customer Care if it is not — consistent with the existing Action on BOPIS Reject site setting. What happens during reassignment: The system checks whether sufficient inventory (current or future) exists at any eligible location to fulfill the affected items. If inventory is found, the shipments are reassigned to that location. If no inventory is available, the items enter backorder and will be released when inventory becomes available — see Backorder Release for details.
• When a future inventory change causes a shipment’s date, location, or fulfillment state to change, the shipment’s Estimated Delivery Date is automatically recalculated or cleared to match.

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Release Future Shipments Early

• Full release: If current inventory at the assigned location covers the entire shipment, the shipment is released to Ready for immediate fulfillment.
• Partial release (Ship to Home and Delivery only): If current inventory covers only part of the shipment, the covered items or quantities move into a Ready shipment while the remainder stays in Future status on the original scheduled date. Partial release is controlled by the Enable Partial Release setting and the Release by Line Item / Release by Quantity options.
• BOPIS: Whole shipment only. A Future BOPIS shipment is released only when current inventory at its assigned pickup location covers the entire shipment —there is no partial release for BOPIS, and current inventory at other locations never triggers a release.

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Configure Early Release

1. Go to System > Settings > General > Site.
2. In the Backorder and Future Shipment Release Settings section, toggle Enable Early Release of Future Shipments on.
3. (Optional) Toggle Enable Partial Release on to release the covered portion of partially-covered Ship to Home and Delivery shipments. If left off, only fully-covered shipments are released.
4. If you enabled partial release, click either Release by Line Item or Release by Quantity:
   • Release by Line Item — a line item moves into a Ready shipment only if all of its quantity becomes available.
   • Release by Quantity — any quantity of an item moves into a Ready shipment as long as at least 1 quantity becomes available.
5. Set the Job interval. This is a single shared interval: when both the Backorder job and the Early Release job are enabled, they run together as one combined scheduled process on this interval.
6. Select the Backorder / Future Release Precedence to control which job claims available current inventory first when both are enabled. The default is Backorder first, since backordered shipments have not been promised a date yet while Future shipments are already allocated.
7. Click Save.

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Examples

• Full release: 5 units of a product are in Future for 6/01. On 5/20, 5 units of current inventory appear at the shipment’s assigned location. The job releases the shipment to Ready and it can ship immediately.
• Partial release by quantity: 5 units are in Future and 3 units of current inventory become available at the assigned location. With partial release on and Release by Quantity selected, 3 units move into a Ready shipment now and 2 remain in Future.
• Partial release by line item: A shipment has 5 units of Product A and 5 units of Product B in Future, and only Product B has current availability. Product B is released to Ready and Product A stays in Future.

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Partially Receive a Future Purchase Order

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Example

• Full release (default): On-hand increases by 10 and the PO record retains the remaining 90 units at the original expected date. S1 is fully covered and moves to Ready. S2 is only partially covered, so it stays in Future as the same shipment, linked to the 90-unit remainder.
• Partial release by quantity (releaseMode: PARTIAL, splitBy: QUANTITY): S1 moves to Ready. S2 splits — 5 units move to Ready and 10 units remain in Future on the remainder of the PO.

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View in Inventory UI

• Legacy Inventory UI
• Supply Demand UI

All incoming On Hand, Available, and Allocated levels are displayed on the Inventory UI by default. Records that include future inventory will be underlined in the table, and hovering over them will display a summary of the current and future amounts. To filter for inventory arriving up to a specific date, enter a date in the View Future Inventory option in the top right.To view more details about future inventory levels:

1. Expand a table row that contains future inventory to view a breakdown of that product’s Current, Future, and Total (the sum of Current and Future) inventory levels. Then, click the Future Inventory Dates link.
2. This will display a pop-up with more details about the inventory updates that are expected until the selected date. Select a site and future date from the drop-down menu shown below to filter results to inventory arriving within that site and time frame. These date options are pre-calculated by the system based on the future date limit configured in the site settings.

In the new UI, future inventory can be viewed from either the main Inventory page or from a dedicated Future Inventory page.Viewing a future inventory record - On Main Inventory Page

Note: The Future tab inside the View/Edit drawer is only visible when you have searched using a future date range filter (via Advanced Filter). Run your search with a future date range first, then open the drawer to access this tab.

Click View on any row to open a read-only drawer. Fields shown: UPC, Location, Part Number, External ID, Tag Info, Future On Hand, Future Available, Future Allocated, Expected Date.

Future Inventory Page — Table ViewGo to Main > Orders > Inventory > Future Inventory.You can also navigate here from the Future tab inside any inventory record’s View drawer.SearchSearch does not trigger on page load. Supported fields:

• Master Catalog / Child Catalog Dropdown — catalog-enabled tenants only
• Product Name — typeahead (3+ characters), Variants product Support, multi-select; catalog-enabled only
• Product Attributes — AND across attributes, OR within an attribute; catalog-enabled only
• Product Code/Variant Code — single or multi-value chip input comma separated
• Location — single or multi-select; accepts location name or code
• Inventory Attribute — AND across attributes, OR within an attribute.
• Future Date Range - Future date range is a mandatory field .

Click Advanced Filter for: SKU, Part Number,.Results display in a paginated, sortable table. Columns: Expected Date, Code/UPC, Location, Future On Hand, Future Available, Future Allocated, External ID.

Future Inventory Page — Calendar ViewClick the Calendar toggle to switch to a monthly grid organized by Expected Date.

• Each day tile shows a count of records and total incoming quantity for that date.
• Hover a tile to see a tooltip with product code and quantity details.
• Click + (n) more to open a modal listing all UPCs and quantities for that date.
• Use the prev/next arrows to navigate between months.
• Active filters carry over between Table and Calendar views.

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Assume Infinite Inventory on a Future Record: